Job Vacancies.

1.General Manager

We are an upcoming telecommunications player in the VIOP market. We are looking for a highly motivated and qualified individual to fill the challenging position of General Manager.

Reporting to the Group CEO, the job holder will oversee all the company operations, growth of new business, client relationship and provide leadership in the creation of strategic, tactical, and financial plans. He/ She will also be responsible for leading a highly dynamic team of marketing and technical staff to achieve the set targets.

The individual will have proven experience in project management with a bias towards business development. He/ she will have an aggressive pioneering attitude willing to venture into new business areas and territories.

Qualifications and experience:

A University Degree in Telecomms engineering.
Degree in any other related discipline with experience in Telecommunications or ICT business environment will be considered.
5-8 years relevant experience in a busy maintenance facility or project management, 3 of which must be at management level.
Must prove technical proficiency and knowledge in diverse telecomms fields.
An entrepreneurial and business development mindset with a high level of integrity





Interested applicants should email their CV and cover letter to jobs@linksoftsys.com

2. Finance and Administrative Assistant

The World Agroforestry Centre (ICRAF) is one of 15 Future Harvest Centres supported by the Consultative Group on International Agricultural Research (CGIAR). As a global leader in agroforestry research and development, our client’s ultimate purpose is to improve human welfare by reducing poverty, increasing cash income, improving food and nutritional security, and environmental resilience through agroforestry transformations. Headquartered in Nairobi, Kenya, it works in 23 countries spread across Africa, Asia and Latin America.

The position
ICRAF seeks to recruit a Finance and Administrative Assistant, whose position falls under East Africa Region in Western Kenya and reports to the Team Leader. The incumbent will be based in Kisumu and his/her main responsibility shall be to provide financial and administrative support to the Western Kenya office. The specific responsibilities include:

Preparing wages for Temporary staff and Casual Laborers
Handling all petty cash payments for all Western Kenya projects and ensuring that they are bonafide
Making all cheque payments for all projects in west Kenya in liaison with Administrator, Team Leader and other project leaders
Compiling the project imprest return sheet
Making sure all payments vouchers and supporting documents are stamped “PAID” or “REJECTED” and coding them properly.
Custodian of stores, including keeping all store movement records.
Maintaining monthly financial requirements for the office, and requesting replenishment from Headquarters; advise management on availability of funds;
Supervising activities concerned with office and grounds maintenance, transport and other services;
Briefing visiting staff; students and scientists on general administrative matters, provide advice and ensure administrative support as required;
Providing administrative support to the Western Kenya office.
Undertake other duties as required by the supervisor.
The candidate will have:
Bachelor Degree in Commerce, Administration, and Finance, or Certificated Public Accountant (CPA II)
Three years work experience in an NGO. Experience in Donor funded projects is an added advantage
In-depth knowledge and hands-on experience in Sun System accounting package, and MS office Suite
Experience in following complex guidelines for procurement, financial issues, accounts management and accounting procedures
Good analytical and writing skills
Good interpersonal skills and communication skills
Courtesy, tact and the ability to work effectively in a in a multi-cultural background
Must be a team player
Ability to multi-task in a busy working environment
Terms of offer
ICRAF is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. The contract is for an initial period of one (1) year, renewable subject to a three (3) months probation period, assessment of performance, and availability of resources. Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications/competencies/skills and a detailed curriculum vitae, with names and addresses of three referees (including telephone and fax numbers and email address). Applications should indicate “Application for Finance and Administrative Assistant” on their application letters OR email submissions. All correspondence should be addressed to the Human Resources Unit, World Agroforestry Centre (ICRAF), P.O. Box 30677, Nairobi, Kenya OR via email: icrafhru@cgiar.org. Applications will be considered until 15 June 2007.

Only short listed applicants will be contacted.

We invite you to learn more about ICRAF by accessing our web site: http://www.worldagroforestrycentre.org

3. Field Finance & Administration Officer

JOB DESCRIPTION

POSITION: Field Finance & Administration Officer

FUNCTIONALLY RESPONSIBLE TO: Logistician/Administrator

TECHNICALLY RESPONSIBLE TO: Regional Finance Manager

WORKING WITH: Merlin field team

LOCATION: Lodwar, Turkana District


OVERALL OBJECTIVE OF THE POSITION
The overall objective of the position is to ensure the smooth running of administrative and finance procedures of the Merlin Lodwar office.

Main duties and responsibilities:

Finance

Responsible for all cash and cheque payments pertaining to the programme.
Keep the cashbook up to date at all times with records of all expenditure and verify the same with regular cash counts while keeping the receipts clearly labelled.
Enter all data on to the computerized cashbooks ensuring the correct account codes are used.
Keep the computerized Bank Book up to date.
Responsible for all cash transfers arriving from Nairobi, the bank account transactions and withdrawals into the cash box.
Ensure that the cash box is kept in a discrete and safe place at all times.
Ensure that all receipts are correctly referenced and that photocopies of each are filed and sent to Nairobi office by the first day of the next month.
Prepare cash counts and bank statements for review by the Regional Finance Manager ensuring that the same reach the Regional Office by the first of the next month.
Providing the Regional Finance Manager (Nairobi office) with complete and verified accounts at each month end in computerised form by the 25th of every month.
Keeping up-to date financial records and transactions.
Prepare the three month financial forecast and send it to the Regional Finance Manager by the first day (1st) of every month.
Interpret the Budget Vs Actual (BVAs) to the Logistician/Administrator and the other project employees in conjunction with the Nairobi finance office.
Work in strict collaboration with the Logistician/Administrator in project budget monitoring.
Ensure that the cash box is kept in a discrete and safe place at all times.


Administration

Responsible for the overall running of the office and guesthouse and ensuring that systems are clear and in place for the benefit of the whole team.
Monitoring the office and guesthouse expenses (utility bills, kitchen and guesthouse running costs etc) ensuring that they are within the available budget.
Ensuring that travel arrangements and accommodation bookings for Merlin staff and guests are done in an efficient manner.
Maintain proper records of all staff in Merlin Lodwar project (personal records, contracts, leave, medical consultations, etc).
Supervise the housekeepers ensuring that they undertake their duties as per the Job Descriptions.
Ensure the office rooms and windows are closed at the end of the day.
Ensure there is daily and clear communication on telephone and E-mail between the Head Office (Nairobi) and the Field Base (Lodwar).
Take the lead in recruitment for new positions at the field level.


To Apply, please send your CV and covering letter to:

The Administrator
Merlin
P.O Box 3350-00200
Nairobi

Email: regional.recruitment@merlin-eastafrica.org

Closing date: July 1st 2007

Only short listed applicants will be contacted.

4. Executive Officer to Country Director

I. Position Information
Post Title: Executive Officer to Country Director
Type of Contract: Fixed-Term – National Officer
Level: National Officer – A
Duty Station: Nairobi, Kenya (Relocation to Somalia when situation permits)
Date of Issue: 14 June 2007
Closing Date: 29 June 2007
II. Background
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP is on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.
UNDP Somalia is a growing organization which focuses on three practice areas: rule of law and security, governance and poverty reduction/sustainable livelihoods.
Under the guidance and direct supervision of the Country Director (CD), the Executive Officer to CD ensures effective and efficient functioning of the CD’s Office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow, follow up on deadlines and commitments made.
The Executive Officer to CD works in close collaboration with UNDP staff, UN Agencies, national authorities, Development Group Office (DGO) and UNDP HQs staff to ensure efficient flow of information, actions on instructions, agendas, prepare draft letters on behalf of the CD.
The Executive Officer will provide Programme and Operations Support to the Country Director, acting as a key interface with all Units in the CO and other UN agencies.
III. Functions / Key Results Expected
1. Ensures effective and efficient functioning of the Resident Representative/Resident Co-coordinator (RR/RC) office focusing on achievement of the following results:
Coordinate and maintain the supervisor’s calendar of meetings, organize meetings, contacts with high-ranking visitors, arrangement of appointments and meetings, draft replies to invitations and meetings; researches briefing materials, acting as an interpreter when required and/or taking minutes.
Preparation of high quality briefing materials for supervisor appointments, meetings, missions.
Maintenance of rosters of high-level partners, telephone lists.
Preparation of correspondence, directives, comments on behalf of RR/RC for his/her signature and making follow up when required.
Use of automated office management systems for effective functioning of the RR/RC.CD office.
2. Ensures provision of effective communication support to the office on achievement of the following results:
Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
Facilitation of information sharing between Senior Management Team (SMT) and CD’s Office.
Review and screening incoming correspondence for the CD’s attention and prioritize documents according to action required; review and edit outgoing correspondence for the CD’s signature; ensure quality control, substance, sensitivity of issues, and that they are prepared according to UNDP standards;
Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division.
3. Ensures administrative support to the CD:
Assist in managing day to day operations of the CD office; convey to staff directives and information from the CD; participate in and drafts minutes of meeting and ensure that actions agreed upon are taken by the concerned staff.
Co-ordinate CD’s participation in Programme/Operations activities by monitoring and managing the CD’s daily programme and providing guidance to units in preparing background/briefing documents for the CD. The incumbent also provides support to units in preparing speeches, papers, and letters for CD ensuring quality and relevance to subject and themes.
Make arrangements for official travel of the CD, communicate with meeting organizers/country offices on logistics; set itinerary, prepare travel request, follow up on the authorization, obtain clearances, visas, tickets necessary for travel.
Provide other administrative and finance/accounts management support to the CD (i.e. processing payment requests in ATLAS; requisitions and claims)
Coordinate preparation of briefs in response to requests for information by
UNDP and other relevant agencies;
4. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
Sound contributions to knowledge networks and communities of practice.
Organization of specialized trainings for secretaries.
Organization of trainings to UN staff on coordination, administration and protocol issues.
Any other assignments at the request of the Country Director.
IV. Competencies
Corporate Competencies:
Knowledge of UNDP/UN regulations, rules, policies, procedures and practices;
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Sound understating and experience of working in Arab and/or African contexts.
Functional Competencies:
Partnership building: Promotes partnerships and is proactive in pursuing new partnerships; Builds strong relationships with clients and external actors; Promotes team work
Knowledge Management and Learning
Promotes a knowledge sharing and learning culture in the office
Shares knowledge and experience and contributes to UNDP Practice Areas and actively works towards continuing personal learning and development
In-depth practical knowledge of inter-disciplinary development issues
Development and Operational Effectiveness
Ability to lead strategic planning, results-based management and reporting; Ability for planning and establishing priorities; coordinating and monitoring the work of others, and delegating responsibility where appropriate; Demonstrates strong oral and written communication skills; Excellent writing skills; Excellent analytical skills; Good interpersonal and supervisory skills; Good command of MS Office applications (including Word, Excel, PowerPoint), and advanced knowledge of web based management systems desirable (Atlas etc).
Management and Leadership
Flexible and responsive with a client-oriented approach; Effective problem-solver; demonstrated capacity-building and facilitation skills; Focuses on impact and result for the client and responds positively to critical feedback; Encourages risk-taking in the pursuit of creativity and innovation; Consistently approaches work with energy and a positive, constructive attitude; Resourcefulness, initiative, and maturity of judgment; Ability to work under pressure and meet strict deadlines; Ability to think strategically and the ability to translate this into practical and feasible operational actions
V. Recruitment Qualifications
Education: Masters Degree in development studies or social sciences and development issues
Experience and Competencies:
Prospective candidates must have a minimum of five years recent and relevant experience in a similar position, supporting implementation and management of projects and country office operations.
Must be conversant with UN system operations.
In depth knowledge on programme and project management preferably in developing countries
High proficiency in research and report writing, communication and advocacy skills.
Ability to build networks and partnerships and capacity to work in a team set up.
Demonstrates critical ability and sound judgment in the pursuit of requests to full completion.
Good analytical and computer skills in data management, programme and project management
Balances meeting deadlines, while maintaining highest professional standards and accuracy.
Demonstrates the highest level of discretion and helpfulness in a manner that reflects positives on the CO
Demonstrates understanding of the UN organizational structure and external partners for purposes of efficiently handling incoming queries and requests, and for collecting information and performing liaison functions.

Language Requirements: Fluency in English, both verbal and written is essential; working knowledge of at least one other official UN language is an asset. Knowledge of Arabic or Somali an asset.

VI. Submission of application

Please send your curriculum vitae, marked “Executive Officer to Country Director” by 29th June 2007 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832, 00200 Nairobi, Kenya, e-mail: registry.so@undp.org. UNDP will only be able to respond to those applications in which there is further interest. Women are strongly encouraged to apply.