Jobs , employment opportunities

1. Local Hire – Cultural Orientation Trainer Positions (9)

Agency for Technical Cooperation and Development (ACTED)

The Joint Voluntary Agency (JVA) operates a US refugee resettlement program in eastern and southern Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. JVA is responsible for the preparation of refugee case files for adjudication by Citizenship and Immigration Services (CIS) officers, as well as the out-processing of all approved cases. JVA is administered by Church World Service and is based in Nairobi, Kenya.

Location: Kenya (Nairobi)
Closing date: 27 Jul 2007

Job Description

Key duties and responsibilities

1. Preparing training objectives for the CO classroom.
2. Developing instructional plans and materials for the CO program.
3. Delivering CO training sessions, including group and individual consultations.
4. Assisting with the logistical planning for Cultural Orientation Circuit Rides.
5. Serving as cross-cultural information providers on issues specific to refugees resettling in the U.S.
6. Participating as a team member in planning CO training activities.
7. Preparing required reports and documentation relating to CO training sessions.
8. Facilitating cross-cultural communication and understanding among CO participants.
9. Maintaining a current understanding of the US Refugee Program.
10. Performing other duties which may be assigned and developed in order to improve the operations of the CWS/JVA office.

Requirements

- Professional teacher training Diploma certificate plus a minimum of 3 years teaching experience
- At least one year living in the U.S.
- Demonstrated computer skills for Microsoft Word, Excel, PowerPoint, Internet, etc.
- Excellent interpersonal skills and ability to work as a team member in a multi-cultural environment.
- Strong written and verbal English skills.
- Ability to maintain the integrity of official records
- Ability to manage a large and diverse workload under pressure with competing priorities.
- Ability to maintain high performance standards with attention to detail.
- Ability to follow instructions from Supervisor with a positive and receptive attitude.
- Ability to conduct oneself in a professional and courteous manner to represent the best interests of the JVA and CWS/IRP.

Vacancies Contact

The Human Resources Manager
CWS/JVA
P. O. Box 14176
00800 Westlands
Nairobi, Kenya
Email: hr@jvakenya.org

Reference Code: RW_753HA2-53

2. Finance Manager

World Vision

World Vision is a Christian relief and development organization dedicated to helping children and their communities worldwide reach their full potential by tackling the causes of poverty. We serve the world's poor, regardless of a person's religion, race, ethnicity, or gender.

Location: Burundi (Bujumbura)
Closing date: 01 Aug 2007

Job Description

As a member of the Senior Management Team, to provide strategic financial input to decisions to be made covering all areas of ministry. To define and implement financial policies in such areas as, but not limited to: budget, cash management and forecasting, funding by donors (especially Governments), recording and documentation, project auditing, monthly financial reporting and local resource acquisition. In short to plan, direct and control the financial resources of the organization so that all financial obligations are met as required; and to ensure overall financial management of the organization.

KEY OUT PUTS:
Timely Annual Budgets. Timely availability of financial resources, their optimal utilization, safety and timely accountability. Up-to-date financial records, statements and report. Adherence to generally accepted accounting principles, as well as accounting policies and practices laid down by the organization. A University education with a major in Finance or Accounting. Requires a full Chartered Accountant/Certified Public Accountant qualification (or equivalent) with a minimum of five years’ post-qualification experience, a minimum of three years of which must be in a senior supervisory role. Must have a proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems (ideally SUN computer systems and internal controls). Requires proven experience in treasury activities, establishment and monitoring of budgets, and an understanding of data processing concepts and systems. Computer literacy and working knowledge of spreadsheet applications essential, ideally EXCEL. Must have good oral and written communication skills, team building skills, and ability to work in a cross-cultural environment with a multinational staff. Needs fluency in English. Must be a determined professional person, with the skill to work as an important member of the Senior Management Team, whom he must influence regularly, in order to ensure strict adherence to the best practices in matters of Financial Management, Budgetary Control and reporting disciplines.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Vacancies Contact

http://www.wvi.org/wvi/employment/employment.htm

Reference Code: RW_756LPD-2

3. Executive Associate to Deputy Country Director (Operations)

United Nations Development Programme (UNDP)

Location: Kenya (Nairobi, relocation to Somalia when situation permits)
Closing date: 31 Jul 2007

Job Description

I. Position Information

Post Title: Executive Associate to Deputy Country Director (Operations)
Type of Contract: Fixed-Term
Level: GS 6
Duty Station: Nairobi, Kenya (Relocation to Somalia when situation permits)
Date of Issue: 17th July 2007
Closing Date: 31st July 2007

II. Background

UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP is on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.

UNDP Somalia is a growing organization which focuses on three practice areas: rule of law and security, governance and poverty reduction/sustainable livelihoods.

Under the guidance and direct supervision of the DCD (O), the Executive Associate to DCD (O) ensures effective and efficient functioning of the DCD's (O) Office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow, follow up on deadlines and commitments made.

The Executive Associate to DCD (O) works in close collaboration with UNDP CO and SOs staff, UN Agencies, national authorities, and UNDP HQs staff to ensure efficient flow of information, actions on instructions, agendas, prepare draft letters on behalf of the DCD (O).

The Executive Associate will provide Programme and Operations Support to the Deputy Country Director (O), acting as a key interface with all Units in the CO and other UN agencies.

The Executive Associate may supervise other staff in Operations performing clerical functions whose job is related.

III. Functions / Key Results Expected

1. Ensures effective and efficient functioning of the DCD (O) office focusing on achievement of the following results:

- Coordinate and maintain the supervisor's calendar of meetings, organize meetings, contacts with high-ranking visitors, arrangement of appointments and meetings, draft replies to invitations and meetings; researches briefing materials, acting as an interpreter when required and/or taking minutes.

- Maintenance of CO protocol procedures.

- Preparation of high quality briefing materials for supervisor appointments, meetings, missions.

- Preparation of informal translations.

- Maintenance of rosters of high-level partners, telephone lists.

- Preparation of correspondence, directives, comments on behalf of DCD (O) for his/her signature and making follow up when required.

- Use of automated office management systems for effective functioning of the DCD (O) office.

2. Ensures provision of effective communication support to the office on achievement of the following results:

- Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.

- Facilitation of information sharing between SOMT and DCD's (O) Office.

- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to DCD (O).

- Review and screening incoming correspondence for the DCD's (O) attention and prioritize documents according to action required; review and edit outgoing correspondence for the DCD's (O) signature; ensure quality control, substance, sensitivity of issues, and that they are prepared according to UNDP standards;

- Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor's office and subordinate division.

3. Ensures administrative support to the DCD (O):

- Assist in managing day to day operations of the DCD (O) office; convey to staff directives and information from the DCD (O); participate in and drafts minutes of meeting and ensure that actions agreed upon are taken by the concerned staff.

- Co-ordinate DCD's (O) participation in Programme/Operations activities by monitoring and managing the DCD's (O) daily programme and providing guidance to units in preparing background/briefing documents for the DCD (O). The incumbent also provides support to units in preparing speeches, papers, and letters for DCD (O) ensuring quality and relevance to subject and themes.

- Make arrangements for official travel of the DCD (O), communicate with meeting organizers/country offices on logistics; set itinerary, prepare travel request, follow up on the authorization, obtain clearances, visas, tickets necessary for travel.

- Coordinate preparation of briefs in response to requests for information by
UNDP and other relevant agencies;

4. Ensures facilitation of knowledge building and management focusing on achievement of the following results:

- Consolidate contributions for a weekly SOM OPS e-bulletin and oversee the SOM OPS intra/internet web page


- Sound contributions to knowledge networks and communities of practice.

- Organization of specialized trainings for secretaries.

- Organization of trainings to UN Staff on coordination, administration and protocol issues.

5. Any other assignments at the request of the Deputy Country Director (Operations).

IV. Competencies

Corporate Competencies:

• Knowledge of UNDP/UN regulations, rules, policies, procedures and practices;
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Sound understating and experience of working in Arab and/or African contexts.

Functional Competencies:

Partnership building:

• Promotes partnerships and is proactive in pursuing new partnerships
• Builds strong relationships with clients and external actors
• Promotes team work

Knowledge Management and Learning

• Promotes a knowledge sharing and learning culture in the office
• Shares knowledge and experience and contributes to UNDP Practice Areas and actively works towards continuing personal learning and development
• In-depth practical knowledge of inter-disciplinary development issues

Development and Operational Effectiveness

• Ability to lead strategic planning, results-based management and reporting
• Ability for planning and establishing priorities; coordinating and monitoring the work of others, and delegating responsibility where appropriate;
• Demonstrates strong oral and written communication skills
• Excellent writing skills
• Excellent analytical skills
• Good interpersonal and supervisory skills;
• Good command of MS Office applications (including Word, Excel, PowerPoint), and advanced knowledge of web based management systems desirable (Atlas etc).

Management and Leadership

• Flexible and responsive with a client-oriented approach;
• Effective problem-solver; demonstrated capacity-building and facilitation skills;
• Focuses on impact and result for the client and responds positively to critical feedback
• Encourages risk-taking in the pursuit of creativity and innovation
• Consistently approaches work with energy and a positive, constructive attitude
• Resourcefulness, initiative, and maturity of judgment.
• Ability to work under pressure and meet strict deadlines
• Ability to think strategically and the ability to translate this into practical and feasible operational actions

V. Recruitment Qualifications

Education: Secondary Education with specialized secretarial training. University Degree or equivalent would be desirable, but it is not a requirement.

Experience and Competencies: 5 to 7 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) experience in handling of web based management systems.

Language Requirements: Fluency in English, both verbal and written is essential; working knowledge of at least one other official UN language is desireble. Knowledge of Arabic or Somali an asset.

Vacancies Contact

Please send your curriculum vitae, marked “Executive Officer to Country Director” by 31st
July 2007 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832, 00200 Nairobi, Kenya, e-mail: registry.so@undp.org. UNDP will only be able to respond to those applications in which there is further interest. Women are strongly encouraged to apply.
This vacancy announcement is also available on http://www.undp.org/ or http://jobs.undp.org/

Reference Code: RW_757C67-85


4. Logistic and Procurement Coordinator

Associazione Volontari per il Servizio Internazionale (AVSI)

Location: Uganda (Kitgum Town, northern Uganda)
Closing date: 26 Jul 2007

Job Description

Title: Logistic and Procurement Coordinator
Code: AVSI/UGA/2007/8
Posting Date: 12/07/2007
Closing Date: 26/07/2007
Duty Station: Kitgum Town, northern Uganda

Main Duty: The Logistic and Procurement Coordinator for the Kitgum office is ultimately responsible for overseeing all the logistics and procurement aspects of the activities supporting AVSI’s project in Kitgum and Pader districts in northern Uganda and any/all cross-border movement of staff and items to Sudan in support of AVSI’s operations there.

Specific Duties:

- Maintain and implement systems for procurement, storage, inventory, asset control and maintenance, distribution and receipt of all programme materials/goods – in accordance with AVSI’s Operational Manual.
- Collaborate with AVSI Kitgum Administration and Programme Managers to ensure full respect of AVSI and donor policies on internal control and conflict of interest.
- Locate qualified technicians to ensure timely and effective repair of AVSI structures and equipment.
- Responsible for AVSI office compounds and housing management.
- Work in close collaboration with AVSI Uganda Operations Manager in the procurement of equipment (choice, planning of purchases, etc).
- Work with Programme Managers and sub-offices (Pader) to ensure that materials are delivered in a timely and efficient manner to the field sites for programme activities, distributions, constructions, etc.
- Maintain a system to track procurement transactions to ensure adequate supporting documentation, accuracy of and control of payments.
- Be the central point of day to day security management, in close collaboration with the Area Team Leader and Kitgum designated Security Officer.
- Be the focal point of AVSI’s weekly vehicle movements to the field and coordination of these with security authorities, UN system and other NGOs.
- Assist the Area Team Leader in introducing new AVSI expatriate staff to basic rules and regulations of AVSI’s work in the area, as well as logistic and procurement procedures.
- Assist the Area Team Leader, Administration and Programme Managers in planning and monitoring of staff contracts and leave plans
- Offer technical support and training to local partners, with particular attention on stock management and relevant documentation of AVSI donated/supplied goods and services. This will entail regular monitoring and reporting of the progress of the partner organizations to Area Team Leader and Programme Managers.
- Support the Head Quarter in keeping track of insurance coverage for all vehicles (and other assets) and ensure timely renewal of all of these.

Essential Requirements:

- Fluent English, both written and spoken;
- Previous experience in management of logistics operations
- Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusion;
- Management ability to lead, motivated to develop staff;
- Committed team player;
- Ability to live and work in conditions of limited comfort;
- Ability to work with basic Windows packages, MS office software, email software;

Added Advantage:

- Previous experience in African countries;
- Driver’s license – for both car and motorcycle;
- Previous work in NGOs in areas of conflict – emergency or post-emergency, with an understanding of basic standards in emergency operations (Sphere and/or other);
- Technical academic background (engineering) or equivalent work experience background;
- Previous experience in working with HF, VHF communication systems;
- Experience with security policy and management;
- Experience with computer database systems/software
- Knowledge of local languages (Luo, Swahili, Arabic);

Terms: 12 Months

Vacancies Contact

Send your CV (in the format that you can find in our websitehttp:// www.avsi.org) by email to marco.maffi@avsi.org and ciantia.kampala@avsi.org . Please, specify in the subject of the mail the code of the position you are applying for. Only short – listed candidates will be contacted.
Include also, name, position and contacts (telephone and email) of two referees

Reference Code: RW_752LAU-9