Job Vacancies for 14th Sept 2007

1.
Terms of Reference
Functional Title: Project Development for Kenya - Intern
Duty Station: Nairobi (Kenya)
Duration of Assignment: 3 to 6 months
Non-remunerated

1. Background Information
The intern will be placed at the Project Development and Implementation Unit in Nairobi.
The primary function of the Project Development and Implementation Unit (PDIU) is to enhance the functions of the Mission with Regional Function (MRF) Nairobi through project / programme development and implementation and effective coordination with IOM field missions within the East and Central African Region.
2. Objective of the assignment
Working directly under the guidance and supervision of the Programme Development Officer (PDO), the intern will provide technical assistance and facilitation in the development and design of new projects / programmes to be implemented in Kenya.
The Intern assignments will include:
• Consult all relevant documents on IOM project / programme development and implementation.
• Familiarize him/her self with IOM service areas and read the major guiding documents for each area as well as examples of projects implemented under each area. In particular focus on irregular migration, labor migration, migration management, migration and development, assisted voluntary return etc.
• Under the guidance of the PDO Conduct a desk study including a review of Kenyan government policy papers on topics related to IOM areas of interest; major donors’ country strategy papers for Kenya; UNCT, UNDAF and other multi agency relevant documents and identify possible linkages for IOM.
• Under the guidance of the PDO search for and study thoroughly available funding opportunities for future IOM project development.
• Accompany the PDO in meetings potential donors.
• Assist the PDO in identifying and contacting potential partners among civil society, government of Kenya, and international organizations and accompany the PDO in meeting these potential partners.
• Assist the PDO to identify potential programmes and formulate project proposals in the relevant IOM service areas by conducting background research and preparing initial drafts following instructions from the PDO and according to required formats.
• As needed draft Internal and external reports and assist the PDIU (unit) is responding to requests for information from HQ, other missions or others.

Personal development:
International Organization for Migration, Mission with Regional Function Nairobi
Rhapta Road, Westlands
P.O.Box 55040, 00200 Nairobi, Kenya
Tel: (254) 20 4444 174. Fax: (254) 20 4449 577.
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Acquire technical knowledge in the area o project development, including identification of programme needs and funding opportunities, drafting of project proposal, communication and liaison with partner organizations, UN agencies and government officials, donor relations as well as familiarity and understanding of thematic migration issues (in line with IOM service areas). Finally the intern will experience working in an international multi cultural environment, with a humanitarian intergovernmental organization.

5. Qualifications
• A master degree in political/social sciences in a relevant field (development studies, international relations etc.)
• Familiarity with the political and general situation in Kenya, an advantage
• Past work experience in Africa – an advantage
• Proven experience writing and editing technical documents
• Excellent written and spoken English (preferably at mother tongue level)
• Working or volunteering experience with a humanitarian organization an advantage
• Working knowledge of MS Office and Internet applications.
• Knowledge of Microsoft Outlook, Access and Powerpoint.
General Skills / Disposition
• Excellent communication skills.
• Diplomacy and tact.
• Flexible and able to adapt quickly to new, different environments.
• Dynamic and results-driven.
• Team player.
• Objective and analytical.
• Efficient.
• Capable of working under pressure.

Method of Application: Submit cover letter and CV including daytime telephone and
Email contact to the Human Resources Department, P.O. Box 55040, Post Code 00200, Nairobi or Email Hrnairobi@iom.int
Closing Date: 18 September 2007
International Organization for Migration, Mission with Regional Function Nairobi
Rhapta Road, Westlands
P.O.Box 55040, 00200 Nairobi, Kenya
Tel: (254) 20 4444 174. Fax: (254) 20 4449 577.
(2)

2.

Vacancy No.: IOM/012/07
Duty Station: Nairobi, Kenya
Position Title: Operations Assistant
Classification: Grade G6/01 (UN Salary Scale for GS staff)
Type of Appointment: 6 months (with the possibility of extension)

General Functions:
Under the overall Supervision of the Operations Officer and direct supervision of the Senior Operations Assistant – Team 1,the incumbent will be responsible for facilitating and coordinating the movements/operations for all Canada-bound refugee cases. In particular his/her responsibilities will be:
1. Receives refugees and migrants during reception hours, performs booking interviews as necessary.
2. Makes airline bookings for migrants in accordance with the procedures.
3. Verifies migrant documents/identities as necessary.
4. Serves as a focal point for Canadian Resettlement Program.
5. Maintains and develops harmonious day-to-day working relations with respective counterparts in Canadian High Commission, UNHCR, IOM Ottawa.
6. Keeps track of Canada bound refugee cases; prepare periodicals and on-demand statistical reports on Canadian resettlement.
7. Creates proflights in MiMOSA and proflight files as assigned by senior operations assistant.
8. Communicates with the airlines on proflight related issues, name lists, booking details, domestic bookings, additions, deletions, refunds, etc.
9. Communicates with relevant regional missions or other counterparts if IOM is not present in the country about departure schedules and other formalities.
10. Follows-up for timely assignment of medical escorts to proflights, makes escort bookings and communicates the details to those concerned in accordance with the program requirements.
11. Ensures timely proflight updates in MiMOSA.
12. Creates entries in GATOR and follow up ticket refunds in GATOR and with airlines as necessary.
13. Generates and timely distributes Advance Booking Notifications, Transit Visa Waiver Requests, Additions and Deletions to the proflight.
14. Ensures timely preparation and signature of Transportation Warrants as applicable.
15. Keeps all proflight related correspondence with airlines receiving missions and other related parties.
16. Keeps updated proflight file, ensuring that all necessary documents are included in the file. Ensure timely closure of files and handover to airlines accounts team.
International Organization for Migration, Mission with Regional Function Nairobi
Rhapta Road, Westlands
P.O.Box 55040, 00200 Nairobi, Kenya
Tel: (254) 20 4444 174. Fax: (254) 20 4449 577.

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17. Ensures timely preparation of IOM travel bags by respective data processing staff.
18. Deputizes for the senior operations assistant / team supervisor as maybe assigned.
19. Perform other duties as maybe assigned.
Desirable Qualifications (Education, experience and competencies):
1. Diploma in Travel, or equivalent.
2. At least three years airlines or travel agency experience performing similar functions.
3. Proficiency in AMADEUS or other airlines Computer Reservations System.
4. Knowledge of Canadian resettlement program, and/or IOM resettlement activities.
5. Strong practical computer skills including Microsoft Windows, specifically Excel spreadsheet and Access database and experience of work with on-line applications.
6. Required IOM Functional Competencies: effective communicator, successful negotiator, creative analytical thinker, active learner, team player and cross-cultural facilitator, ability to work under stressful conditions such as heavy workloads and deadlines.
Languages: knowledge of Kiswahili and English language

Method of Application: Submit cover letter and CV including daytime telephone and
Email contact to the Human Resources Department, P.O. Box 55040, Post Code 00200, Nairobi or Email Hrnairobi@iom.int
Closing Date: 18 September 2007
International Organization for Migration, Mission with Regional Function Nairobi
Rhapta Road, Westlands
P.O.Box 55040, 00200 Nairobi, Kenya
Tel: (254) 20 4444 174. Fax: (254) 20 4449 577.
(2)

3.

International Organization for Migration, Mission with Regional Function Nairobi
Rhapta Road, Westlands
P.O.Box 55040, 00200 Nairobi, Kenya
Tel: (254) 20 4444 174. Fax: (254) 20 4449 577.
(1)

Vacancy No.: IOM/013/07
Duty Station: Nairobi, Kenya
Position Title: Programme Assistant
Classification: Grade G5/01 (UN Salary Scale for GS staff)
Type of Appointment: Special all-inclusive. 3 months (with the possibility of extension)
General Functions:
Under the overall and technical supervision of the Regional Medical Officer for Africa and Middle East
and under the direct supervision of the Senior Health & HIV Assistant, the incumbent will assist in
developing, implementing, supervising, and managing the Avian and Human Influenza Project for
Migrants (AHIPM). In particular his/her responsibilities will be as below:
1. Drafts and develops a business analysis of IOM-MRF Nairobi core programmes
and migrants beneficiaries, in order to describe the Organization’s comparative
advantages in developing AHIPM pandemic contingency plans and response
under AHI pandemic.
2. Assist in drafting and development of the IOM’s Business Continuity Plan (BCP)
review and finalization, to include essential staff policy, standard operating
procedures (SOPs) and guidelines, scaling up of preparedness and response tools,
assets and staff skills.
3. Coordinates health promotion and education activities in Nairobi including
setting up training workshops for IOM and non-IOM staff, as well as community
health educators.
4. Maintains liaison with partners including the community level, other IOM
missions, and MRF colleagues to facilitate a coordinated approach to programme
implementation, as per the AHIPM and national programme objectives relevant
to the target population.
5. Monitors project activities, identifying potential and existing obstacles to project
delivery and propose solutions.
6. Follows- up AHIPM research studies development on migrants and mobile
populations in Kenya.
7. Assists with administrative management of the project activities, by preparing and
disseminating of monthly and quarterly work plans, progress reports, and high
quality information about project activities among national and international
stakeholders.
8. Perform such other duties as may be assigned.
International Organization for Migration, Mission with Regional Function Nairobi
Rhapta Road, Westlands
P.O.Box 55040, 00200 Nairobi, Kenya
Tel: (254) 20 4444 174. Fax: (254) 20 4449 577.

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Desirable Qualifications (Education, experience and competencies):
1) Advanced Diploma in International Development, social sciences, public health
or related qualification with at least four years work experience in administrative
work, preferably in an international organization or NGO.
2) Strong background and experience in health education/promotion especially
among marginalized communities and in emergency settings.
3) A demonstrated ability in financial and administrative management of
development projects and in liaising and cooperating with Government officials,
NGOs, international bodies, mass media.
4) Required IOM functional competencies: Effective communicator (written and
oral), successful negotiator, creative analytical thinker, active learner, team player,
and cross-cultural facilitator.
5) Proficient in MS Office applications, including Excel and Word.
Languages: Fluency and thorough knowledge of written and spoken English and
Kiswahili

Method of Application: Submit cover letter and CV including daytime telephone and
Email contact to the Human Resources Department, P.O. Box
55040, Post Code 00200, Nairobi or Email Hrnairobi@iom.int
Closing Date: 14 September 2007

4.

Terms of Reference
Functional Title: Counter Trafficking in Kenya - Intern
Duty Station: Nairobi (Kenya)
Duration of Assignment: 3 to 6 months
Non- remunerated

1. Background Information
The intern will be placed at the Project Development and Implementation Unit in Nairobi, to assist in the implementation of counter human trafficking projects in Kenya. These project focus on preventing human trafficking through awareness raising campaigns and capacity building for government and other project partners, protection of trafficked persons through the provision of direct assistance and training for health care and service providers, and prosecution of trafficking offenses through technical assistance in the drafting of national counter trafficking legislation.
2. Objective of the assignment
Working directly under the guidance and supervision of the Counter Trafficking Programme Officer, the intern will provide assistance in the implementation of the counter trafficking projects entitled “Countering Human Trafficking in Kenya through Capacity Building, Awareness Raising, and Assistance to Victims and Countering Human Trafficking in Kenya” and “Capacity Building and Sensitization of Health Care Providers and Community Leaders and Community Stakeholders.”

The Intern’s assignments will include:
1. Assist in the development of training materials for a range of project stakeholders and beneficiaries.
2. Assist in logistical arrangements for project meetings, trainings, workshops, and duty travel.
3. Draft reports on project activities, such as meeting notes, and periodic reports for submission to IOM counterparts and donors.
4. Assist in the monitoring of project activities and expenditures, and in the drafting of quarterly narrative reports.
5. Attend meetings and assist in representing the project to government and other agencies.
6. Prepare weekly progress reports for the Counter Trafficking Programme Officer in Nairobi.
7. Perform such other related duties as may be assigned.
Personal development:
Acquire technical knowledge in the area of counter trafficking including prevention, assistance to victims, and policy and legal frameworks, as well as acquiring practical experience in
International Organization for Migration, Mission with Regional Function Nairobi
Rhapta Road, Westlands
P.O.Box 55040, 00200 Nairobi, Kenya
Tel: (254) 20 4444 174. Fax: (254) 20 4449 577.

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project implementation including assisting in planning project activities, project administration, logistics, monitoring and evaluation, and reporting.
5. Qualifications
• A bachelor’s degree in political/social sciences in a relevant field (development studies, international relations etc.)
• Excellent written and spoken English (preferably at mother tongue level)
• Working or volunteering experience with a humanitarian organization an advantage
• Thorough knowledge of Microsoft Office and Internet applications.
General Skills / Disposition
• Good communication skills.
• Flexible and able to adapt quickly to new, different environments.
• Dynamic and results-driven.
• Team player.
• Objective and analytical.
• Capable of working under pressure.

Mode of Application:
Method of Application: Submit cover letter and CV including daytime telephone and
Email contact to the Human Resources Department, P.O. Box 55040, Post Code 00200, Nairobi or Email Hrnairobi@iom.int
Closing Date: 18 September 2007
International Organization for Migration, Mission with Regional Function Nairobi
Rhapta Road, Westlands
P.O.Box 55040, 00200 Nairobi, Kenya
Tel: (254) 20 4444 174. Fax: (254) 20 4449 577.
(2)

5.

FLASH VACANCY ANNOUNCEMENT NO: 07/JUBA/HCR/052

Title of Post: Admin Assistant
Post Number: Temporary Assistant (TA)
Grade: GL 6
Effective date of appointment: As soon as possible
Closing Date: 14 September 2007

Duties and Responsibilities
Under the direct supervision of the Field Officer, the incumbent will perform the following functions:-

• Performs personnel work including interpretation and processing of entitlement, issuance of contracts maintenance of various personnel records and files;
• Assists in the recruitment of General Service staff for non-specialized work including evaluating candidate applications, administering shorthand and typing exams, conducting preliminary interviews of candidates; assigns General Service staff to meet work requirements; reviews and evaluates work of subordinates;
• Collects information and assists in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house rentals;
• Briefs international personnel on general administrative matters relating to visas, licences, security; provides advice and ensures administrative support as required;

• Advises and assists other staff in the area of office management. Arranges for and/or attends meetings on day-to-day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes and makes recommendations for follow-up action;
• Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility;
• Assists in the preparation of office budgets applicable to staff and servicing costs and maintains necessary budgetary control records;
• In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services;
• Requisitions office supplies and equipment locally and abroad and arranges for control of distribution and maintenance of appropriate inventory records;

• Provides interpretation of administrative rules, regulations and procedures;
• Performs other duties as required.

Qualifications and Experience
High School education supplemented by relevant college level courses at Diploma level in either Business Administration or Social Sciences
Computer proficiency with good knowledge of MS Excel, MS Word and MS Access essential;
3 years experience working with UN and NGOs in an international environment preferred, including, at least, one year experience in the same functional area;
Fluent written and spoken English and the local languages

Submissions of Applications
Please send your CV and application, in a sealed envelope, clearly marking the Vacancy Announcement Title, to the UNHCR Office in Nimule no later than 14 September 2007. Applications may also be sent to email address: HAMM@unhcr.org. We strongly encourage female candidates to apply. This vacancy announcement is open for Sudanese nationals only. Due to the volume of applications received, only short listed candidates will be contacted.

6.
VACANCY
HYGIENE PROMOTER
(Based in Wajir)

Join Our Public Health Promotion Team in Wajir

Oxfam’s current work in Wajir has been aimed at Public Health improvements within the District. In recognition of the low awareness and practice of good hygiene habits within the District and the link between poor hygiene and malnutrition, Oxfam is planning to raise the priority of its hygiene promotion work through the use of schools and adult education classes as community entry points. This involves recruiting its own team to increase internal capacity and improve programme quality, which also enables Oxfam to take more of an active lead role in advocating the importance of public health issues within the district.

The role of the Hygiene Promoter will be to support the Public Health Promoter in implementing this programme and in carrying out assessment of the public health risks and needs within the affected population and making recommendations for actions. The jobholder will play a key role on mobilising, sensitising and training targeted individuals within these institutions as well as in the wider target communities, to raise awareness of the importance of good hygiene and the links with improved health. The role also entails providing regular reports and where delegated, represent OGB in District level co-ordination meetings with the government and other key players.

Skills and Competencies Required For this Role

• Minimum Diploma level qualification in relevant subject area. E.g. Public health/Environmental Health.
• Relevant work experience and understanding of community mobilization and development in relation to watsan activities and education
• Understanding of international health, development and relief issues
• Knowledge and experience of undertaking assessments and analysing results.
• Computer literate.
• Good communication skills and ability to work well in a team with minimum supervision
• Sympathy with the aims and objectives of Oxfam and commitment to humanitarian principles and action.
• Good written and spoken English. Good spoken Somali is highly desirable.
• Ability to travel extensively within the District and work in difficult circumstances.

The post is offered on an initial 5 months fixed term contract which may be reviewed based on funding.. If you believe you are the candidate we are looking for, please submit your application and CV detailing your experience for the post to kenyajobs@oxfam.org.uk or send to Human Resources Officer - Humanitarian, Oxfam GB, Kenya Programme, P.O. Box 40680,00100 GPO, NAIROBI.
The closing date for applications is the 14th September 2007. Only Short-listed candidates will be contacted.

7.

AFRICAN POPULATION AND HEALTH RESEARCH CENTER
Promoting the well-being of Africans through policy-relevant research on population and health
The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out policy relevant research on population, health, education and development issues facing sub-Saharan Africa.

The Center seeks to recruit a Senior Manager, Communications & Policy Engagement and a Data Analyst.
SENIOR MANAGER, COMMUNICATIONS & POLICY ENGAGEMENT
The successful candidate will head the communications unit whose overall purpose is to enhance the visibility of the Center, its work and utilization of research findings for informing policy. The overall purpose of the job is to facilitate APHRC’s engagement with policy makers at the national, regional and international level.

Duties and Responsibilities:
·1 Establish a robust public engagement program;
·2 Conduct workshops to bring together researchers, policymakers and program implementers to bridge the research-policy-action gap;
·3 Conduct training workshops with government officials to promote greater understanding and use of research evidence;
·4 Engage and strengthen linkages with high level committees and commissions on health, urbanization, population and education;
·5 Enhance linkages with regional bodies and international development partners and networks;
·6 Forge links with media houses and strengthening their capacity to understand and effectively report research results;
·7 Collaborate with civil society organizations and with local, national and international networks to influence agendas in core research areas of the Center;
·8 Write proposals for funding to publish and disseminate research findings;
·9 Ensure continuous communication and feedback to communities involved in research programs;
·10 Support the Center’s fund raising efforts;
·11 Develop policy briefs and other promotional materials.

Essential (Skills and Qualifications)
·1 At least a Masters Degree in a relevant field e.g Communications, International Relations, Diplomacy;
·2 At least 7 years of experience in undertaking communication and policy engagement work at a senior management level; and
·3 Excellent writing and verbal skills.

Please apply enclosing a detailed CV and samples of written work, quoting current and expected salary and providing contact details of three referees (at least one of whom must be a present/former employer) to the address below by September 30, 2007. Only short listed candidates will be contacted.


DATA ANALYST

The successful candidate will have strong analytical and excellent communication skills. He/She must be self-motivated, flexible with due attention to details and a team player.

Duties and responsibilities:
·1 Clean and manage large and longitudinal databases and recode variables;
·2 Perform exploratory and advanced statistical analysis of data using SPSS or STATA;
·3 Update/create and document data dictionaries and other meta data files;
·4 Extract data and prepare analyzable data sets according to the needs of researchers;
·5 Produce event monitoring indicators on regular basis (monthly, quarterly, annually);
·6 Generate annual profile indicators (percentages, proportions, rates, etc.) for long-term studies;
·7 Assist in writing-up results from analysis;
·8 Assist in carrying out literature review for scientific research;
·9 Assist in training other staff members on data analysis; and
·10 Produce do-files/program syntax to create routine working data and labels.
Essential
·1 An MSc in Applied Statistics or Bio-Statistics or a quantitative social science discipline (e.g. Demography, Economics);
·2 Proven skills in managing large datasets (e.g. Demographic and Health Surveys, censuses, etc);
·3 Advanced programming skills in SPSS, STATA or SAS statistical packages;
·4 Experience of statistical data analysis; and
·5 Familiarity with longitudinal and relational databases.

Desirable
·1 Knowledge of multiple statistical packages;
·2 Knowledge and application of advanced statistical analysis (e.g. Binary and multinomial logistic regression, survival analysis etc); and
·3 Evidence of scientific writing (e.g. for journals).

Please apply enclosing a detailed CV, quoting current and expected salary and providing contact details of three referees (at least one of whom must be a current/former employer) to the address below by September 20, 2007. Only short listed candidates will be contacted.

The Human Resources Officer
African Population and Health Research Center
P.O. Box 10787-00100 GPO, Nairobi
www.aphrc.org

8.
FLASH VACANCY ANNOUNCEMENT: 07/JUBA/HCR/049

Title of Post: Driver (4)
Post Number: Temporary Assistant (TA)
Grade: GL2
Location: Nimule
Effective date of appointment: As soon as possible
Closing Date: 14 September 2007

Duties and Responsibilities

• Under the overall supervision of the Field Officer, the incumbent will perform the following functions:-
• Drive safely and responsibly office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items;
• Meet official personnel at the airport and facilitates immigration formalities as required;
• Serves as interpreter when necessary;
• Responsible for the daily interior and exterior cleaning and maintenance of the assigned vehicle, including oil and filter, water, battery, brakes;
• Performs minor repairs and arranges in a timely fashion for scheduled maintenance and general service;
• Logs official trips, daily mileage, gas consumption, oil changes greasing and service periods;
• Ensures that in the event of an accident applicable procedures and regulations are followed and completed;

• Familiarity with the geography of the Region;
• Understands the schedules of passengers ensuring deadlines are met where possible while ensuring efficient use of vehicles and staff safety awareness;
• Performs other duties as may be required.

Qualifications and Experience
Primary Education supplemented with some courses in driving, knowledge of driving rules and regulations and skills in minor vehicle repair.
Valid driving licence;
2 or more years previous job experience with satisfactory performance;
Knowledge of UN Security regulations and safety procedures governing driving and road missions;
Fluency in local languages and working knowledge of English;

Submissions of Applications
Please send your CV and application in a sealed envelope clearly marked on the envelope the Vacancy Announcement Title, to the UNHCR Office in Nimule not later than 14 September 2007. Applications may also be sent to email address: HAMM@unhcr.org. This vacancy announcement is open for Sudanese nationals only. Due to the volume of applications received, only short listed candidates will be contacted.

9.

FLASH VACANCY ANNOUNCEMENT NO: 07/JUBA/HCR/050

Title of Post: Field Assistant
Post Number: Temporary Assistant (TA)
Grade: GL6
Location: Nimule
Effective date of appointment: As soon as possible
Closing Date: 14/9/2007

Duties and Responsibilities
Under the overall supervision of the Field Officer, the incumbent will perform the following functions:-

Assist the Field Officer in undertaking regular needs assessment in accordance with UNHCR programming cycles

Monitor the situation in the area of his/her competence, collect data and other information relevant to UNHCR and analyze and report to the Field Officer accordingly;

Monitor and supervise the implementation of UNHCR programme including the delivery of all assistance items and monitoring of infrastructure and make the necessary recommendation for its improvement;

Keep regular contacts with local authorities and implementing partners as requested by Field Officer;

Act as interpreter when required;

Contribute to the preparation of status and progress reports by providing info., preparing tables, etc.;

Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during their field missions;

Monitor refugee movements related to repatriation and other inter-camps transfers;

Analyze problems faced by refugees in transit camps in respect of repatriation;

Inform and act on the reports received on refugees within the refugee community or from the local authorities;

Performs other duties as required.

Qualifications and Experience
High School education supplemented with some courses from university level
Computer proficiency with good knowledge of MS Excel, MS Word are essential;
Six years experience working with UN and NGOs in an international environment preferred in the same functional area;
Fluent written and spoken English and the local language

Submissions of Applications
Please send your CV and application in a sealed envelope marked Confidential, clearly marked on the envelope the Vacancy Announcement Title, to the UNHCR Office in Nimule no later than 14 September 2007. Applications may also be sent to email address: HAMM@unhcr.org. We strongly encourage female candidates to apply. This vacancy announcement is open for Sudanese nationals only. Due to the volume of applications received, only short listed candidates will be contacted

10.

HUMAN RESOURCES ASSOCIATE (ICSC Level 7)

The UNDP Regional Service Centre (RSC) for Eastern and Southern Africa located in Johannesburg, supports the organization’s activities across the twenty-two countries in the sub-region. To ensure efficient and effective support to professional and substantive work of the centre, the RSC is seeking a qualified, motivated and experienced Human Resources Associate to provide leadership in the execution of the full range of the RSC Human Resources Services.

The Key functions of the Human Resources Associate will include,

• Administration and implementation of Human Resources strategies and policies, adapting processes and procedures to organizational guiding rules.
• Effective administration of Human Resources for the RSC
• Management of staff performance and career development
• Assist the Centre with UN related surveys
• Facilitation of knowledge building and knowledge sharing in the RSC and Country Offices covered.

Profile of candidate

• Specialized certification in Human Resources, Business or Administration at the Higher Diploma level or equivalent. University Degree in HR, Business or administration would be desirable.
• At least three (5) years of relevant experience in a similar position at the national or international level, providing Human Resources advisory services, administration including recruitment, contracting, performance evaluation, monitoring of transactions and reporting.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling web based management systems.
• Excellent interpersonal skills.
• Fluent in spoken and written English.

The Human Resources Associate will initially be recruited for one year, with the possibility of extension. An attractive compensation package is being offered commensurate with the UN South Africa salary scale structure.

This is a local position at the GS level and Non SA citizens will require a work permit to work in South Africa. The RSC will only provide an employment letter for the application of an employment permit prior to assumption of duty. Individuals will have to secure the work permit independently.

Only short-listed candidates will be responded to. Candidates who meet the above requirements should submit their applications and CVs no later than 14 September 2007 with the position being applied for clearly marked to;

The Operations Manager, UNDP, RSC
7 Naivasha Road, Sunnighill, Johannesburg, 2157 or by e-mail to
emily.bote@undp.org

Qualified and experienced female candidates are encouraged to apply.

11.

SAVE THE CHILDREN FEDERATION USA SOUTH SUDAN COUNTRY OFFICE
JOB DESCRIPTION
Position Title: County Project Officer
Location : Pagak, EUN
Reports : Programme Manager
Grade : 4
Supervisor : County Office Staff
Travel : Limited

Overall Responsibilities

• The County Project Officer (CPO) provides overall oversight and support for programme implementation, coordination, monitoring and reporting at county level, often covering more than one county.
• S/he supports the local partner NGOs to implement programme activities. The CPO also works with the County Finance and Administrative Assistant to ensure sound financial management within respective programme counties.
• The CPO works closely with Save the Children – USA’s county and state teams (e.g. Health Program Officer, Facility Based Trainer, Community Mobilizer etc) and NGO partners.
• S/he serves key coordination function and liaises with the County Health Department (CHD) and other key local authorities and stakeholders.
• S/he is under supervision of the Programme Manager.

Specific Responsibilities:

• Assist in developing cluster of counties project plans and ensure their implementation
• Facilitate coordination of programme activities and ensure adequate support from various units within Save the Children
• Engage in regular mentoring and capacity building of Save the Children cluster sub grantee partners as required, including ensuring capacity building and mentoring by the County Accountant/Administrative Assistant, logistics officer and the community Mobiliser.
• Ensure the establishment of necessary project monitoring instruments and systems in collaboration with the M&E Coordinator acting as the M&E Cluster focal point.
• Ensure regular and appropriate data collection and monitoring of program activities to ensure targets are met.
• Prepare monthly county project reports for submission to the Program Manager

• Identify and recommend needs for staff skills development in collaboration with Facility Based Trainer (FBT), Health Program Officer (HPO) and Program Manager.
• Represent Save the Children at county and community coordination meetings as well as inter-agency coordination meetings at county level, as relevant
• Any other duties as directed by the Program Manager.

Qualifications

• B.A. Degree in social sciences or development related studies
• 3-5 years experience in program implementation, building capacity of local NGO partners, communities and Local government authorities (LGA)
• Experience with networking, communication and facilitation skills is an advantage
• Strong interpersonal and communication skills
• Computer skills including Microsoft Word and Excel required.
• Excellent English language and writing skills
• Fluency in Southern Sudan language an advantage

Please send a cover letter, a detailed resume, three references and salary requirements by 17th September 2007 to jobs@savechildren.or.ke – with the Job Title as the subject.

Or hand deliver to:
Save the Children Federation Inc
Westlands, Behind Sarit Centre
Hevea Mansionattes

12.
FLASH VACANCY ANNOUNCEMENT NO: 07/JUBA/HCR/053

Title of Post: Protection Assistant
Post Number: Temporary Assistant (TA)
Grade: GL 6
Effective date of appointment: As soon as possible
Closing Date: 14 September 2007

Duties and Responsibilities
Under the direct supervision of the Field Officer, the incumbent will perform the following functions:-

Conducts preliminary interviews of individual cases in co-ordination with Field Assistant and reports to the Protection Officer;

Informs and acts on the reports received from refugees within the refugee community or from the local authorities, as required;

Follow-up protection issues with authorities concerned, including court cases concerning refugees;

Maintains liaison with camp officials, other officials concerned with protection issues, including those in the judicial system;

Assist in assessing welfare and providing assistance to the refugee caseload in prisons;

Compiles monthly statistics of refugees in various prisons in the region;

Acts as interpreter and translator when needed;

Performs other duties as required.

Qualifications and Experience

• High School education supplemented by post-secondary certificate/training in International Law, Political Science or related field.
• Computer proficiency with good knowledge of MS Excel, MS Word and MS Access essential;
• Six years experience working with UN and NGOs in an international environment preferred in the same functional area;
• Fluent written and spoken English and the local languages

Submissions of Applications
Please send your CV and application, in a sealed envelope, clearly marking the Vacancy Announcement Title, to the UNHCR Office in Nimule no later than 14 September 2007. Applications may also be sent to email address: HAMM@unhcr.org. We strongly encourage female candidates to apply. This vacancy announcement is open for Sudanese nationals only. Due to the volume of applications received, only short listed candidates will be contacted

13.
Internal/External Vacancy Announcement No: 07/JUBA/HCR/048

Title of Post: Senior Secretary
Post Number: 10011493
Grade: GL5
Location: Juba
Effective date of appointment: As soon as possible
Closing Date: 20 September 2007

Duties and Responsibilities

Under the overall supervision of the Deputy Representative (South) Juba, SUDAN:

• Arranges appointments and maintain supervisor’s calendar, receives visitors, places and screens telephone calls and answers queries with discretion;
• Arranges meetings, both internal and external, some involving high-ranking officials, and takes minutes and/or notes at meetings;
• Prepares informal translations and may act as interpreter;
• Takes dictation, using shorthand on a variety of subject-matters, and transcribes, ensuring that spelling, punctuation and format are correct. Types correspondence, documents and reports, some of which are highly confidential;
• Receives, screens, logs and routes correspondence, attaches necessary background information and; maintains follow-up system;
• Drafts non-substantive correspondence and ensures follow-up. Maintains policy, confidential and general files;

• Clears correspondence for conformity with established procedures and accuracy of statements before being signed by supervisor;
• Performs the functions of the Secretary for the Local Contracts Committee;
• Handles and records all in-coming and out-going pouch;
• Performs other duties as required.

Qualifications and Experience

• Secondary School Education is highly desirable
• Excellent knowledge of English, written and oral; and one or two working languages of the Organisation
• Not less than a total of 5 years of previous job experience
• Non affiliation to any party, military, law and order or political
• Previous experience of the UN system an added advantage
• References are required.

Submissions of Applications
Please send your Application, Curriculum Vitae and a Birth Certificate all together in a sealed envelope marked “Confidential” on the envelope and the vacancy Announcement Title, to the UNHCR Office in Juba No Later Than 20 September 2007;
Applications may also be sent to email address SUDJURO@unhcr.org;
This vacancy announcement is open to Sudanese nationals only;
Applications will not be acknowledged but only shortlisted candidates will be contacted.

14.
FLASH VACANCY ANNOUNCEMENT NO: 07/JUBA/HCR/051

Title of Post: Telecoms Operator (2)
Post Number: Temporary Assistant (TA)
Grade: GL4
Location: Nimule
Effective date of appointment: As soon as possible
Closing Date: 14 September 2007

Duties and Responsibilities

• Under the overall supervision of the Field Officer, the incumbent will perform the following functions:-
• Distributes incoming cables, messages, and other communication in accordance with established instructions;
• Ensures that all communications handed to him/her for transmission are properly prepared and authorized and promptly transmitted;
• Selects the most efficient and economic means for the transmission of messages, taking into consideration the nature and priority of communications to be transmitted;
• Maintains a station log where all occurrences related to the operation of the telecommunication equipment are entered;
• Ensures that no unauthorised communications are exchanged on the network;
• Ensures that all the equipment placed under his/her responsibility is maintained in good working condition;

• Assists new staff members in the proper operation of telecommunication equipment;
• May performs secretarial functions, such as handling paper work on routine, matters, arranges appointment/meetings both internally and externally, screening telephone calls, types a wide variety of materials from drafts, printed text, using a word processor.
• May assist in making Travel arrangements.

Qualifications and Experience

• High Secondary Education supplemented with a training or Certificate in radio/telecommunications, electrical engineering
• Computer proficiency with good knowledge of MS Excel, MS Word are essential;
• Two years experience working with UN and NGOs in an international environment preferred, in the same functional area;
• Fluent written and spoken English and the local languages

Submissions of Applications
Please send your CV and application together, in a sealed envelope clearly marked on the envelope the Vacancy Announcement Title, to the UNHCR Office in Nimule no later than 14 September 2007 or be sent to email address: HAMM@unhcr.org. We strongly encourage female candidates to apply. This vacancy announcement is open for Sudanese nationals only. Due to the volume of applications received, only short listed candidates will be contacted

15.

Position: Human Resources Officer

Duty Station: Juba, Southern Sudan

EMPLOYMENT OPPORTUNITY WITH SAVE THE CHILDREN SWEDEN SOUTHERN SUDAN PROGRAMME

Introduction

Save the Children Sweden fights for children’s rights. We deliver immediate and lasting improvements to children’s lives worldwide.

Our vision is a world in which all children’s rights are fulfilled – a world that respect and values each child, a world which listens to children and learns, a world where all children have hope and opportunity.

We are a membership-based organisation with 250,000 members, sponsors and supporters. Save the Children Sweden supports international work in eight regions around the world, where 25 expatriates and 400 nationally employed staff are based. Save the Children Sweden is a member of the International Save the Children Alliance.

The objective of the SCS programme in southern Sudan is to contribute to the development and promotion of the rights of the child in keeping with the principles contained in the Convention of the Rights of the Child and the African Union Charter on the Rights and Welfare of the Child.

We are looking for a suitably qualified candidates to fill the following vacancy:


Job Summary: Responsible for developing and maintaining a HR management systems which supports the recruitment, retention and general management of human resources in a way which contributes to the fulfilment of the goals of SCS.

Reports to:
The Country Director

Communication and Working relationships
The HR officer is expected to have extensive communication with staff within the organization, especially managers and others with staff supervisory roles but has limited communication with external actors.

Responsibilities:

• Provide overall strategic HR leadership and contribute to the overall leadership, representation and strategic decisions of the country office.
• Support managers in the area of staff management functions (recruitment, orientation, performance management, conflict and change management, succession planning etc.)
• Continuously review and improve on existing HR policies, including contributing to improving the Management Guide.
• Maintain up to date personnel files, provide timely HR information for management decisions and support the maintenance of such files in the field offices.
• In cooperation with the Field Managers, ensure that all staff sign the code of conduct and put in place a system to monitor the same.
• Responsible for administration of staff benefits, ie, medical and pension schemes, leave and R&R and maintaining relevant records.

• Prepare, in line with the organization’s strategic plan, forecasts of human resources requirements and proactively planning for the same to ensure optimum utilization of the organisation’s human resource.
• Manage staff motivation and retention, including formulating plans to meet the human resources needs of the organisation
• Prepare and issue new contracts for all new hires and consultants as per policy.
• Lead in evaluation and formulation of comprehensive job descriptions.
• Identify training needs and in liaison with the PGO, Capacity Building prepare training needs analysis and related budgets.
• Organise appropriate training programmes for employees of the organization in line with training needs identified.

• Organise, in liaison with managers and programmes officers, induction programmes for all new staff, prepare and keep updated orientation materials.
• Regularly review Security Plan and oversee general staff welfare, security and safety of staff.
• Ensure compliance with labour laws prevailing in Southern Sudan.
• Regularly review existing performance management systems and procedures for all employees and together with line managers ensure that all employees’ performance is appraised bi-annually.
• Review current remuneration and benefits structure, conduct salary surveys, conduct job evaluations as necessary and advise on ways to improve on the same.
• Any other tasks that may be assigned by the supervisor

Academic & Professional Qualifications.

• Bachelor’s degree in social sciences or other relevant degree.
• Professional qualification in human resource management.

Other Qualifications

• At least 5 years work experience in human resource management
• Excellent written and spoken English Language skills.
• Comprehensive Computer skills.
• A strong knowledge of the labour laws (particularly Sudan Labour Laws))
• Experience in a post-conflict or conflict environment preferred
• Proven strong supervisory and interpersonal skills.
• Willingness to live under difficult physical and security conditions and the necessary restrictions that this entails.

Applications from qualified candidates should be sent via email (preferably) as shown
below or addressed to:
The Human Resource Officer
P.O.BOX 19423
202 KNH, Nairobi
Kenya

Email: scsvacancies@ecaf.savethechildren.se

Preference will be given to qualified Sudanese nationals.

Deadline for receiving applications: 28th September 2007.

Only-short-listed candidates will be contacted for interview.

16.
EMPLOYMENT OPPORTUNITIES WITH SAVE THE CHILDREN SWEDEN SOUTHERN SUDAN PROGRAMME

Introduction

Save the Children Sweden fights for children’s rights. We deliver immediate and lasting improvements to children’s lives worldwide.

Our vision is a world in which all children’s rights are fulfilled – a world that respect and values each child, a world which listens to children and learns, a world where all children have hope and opportunity.

We are a membership-based organisation with 250,000 members, sponsors and supporters. Save the Children Sweden supports international work in eight regions around the world, where 25 expatriates and 400 nationally employed staff are based. Save the Children Sweden is a member of the International Save the Children Alliance.

The objective of the SCS programme in southern Sudan is to contribute to the development and promotion of the rights of the child in keeping with the principles contained in the Convention of the Rights of the Child and the African Union Charter on the Rights and Welfare of the Child.

We are looking for suitably qualified candidates to fill the following vacancy:


1. Position: Programme Officer, Monitoring & Evaluation

Duty Station: Southern Sudan

Job Summary: To ensure that the reporting and quality control systems within the programmes of SCS in southern Sudan and Kenya, is further developed and implemented to enhance the overall quality of programmes.

Reports to:
The Country Director

Relationships & Communication
Works closely with the Programme Manager, field managers, Communications Officer, programme officers and project officers. The jobholder is expected to have extensive communication with staff within the organization, but only limited communication with external actors.


Key Responsibilities;

• Assess the present situation and the strengths/weaknesses in relation to monitoring and evaluation in the programme of SCS in southern Sudan and develop a strategy to ensure improvements where issues of children’s rights are taken into account.
• Develop the overall framework for project monitoring & evaluation, for example, annual project reviews, participatory impact assessments, process monitoring, operations monitoring and lessons-earned workshops.
• Develop a reporting system for all levels within the organization that links up with the requirements from the region and HQ and guide staff in preparation of reports, baselines etc to ensure quality from an M&E perspective. Will be expected to develop a plan for project-related capacity building for staff on M&E and report writing.
• Build the capacity of partners, including CSGs, to be able to undertake their own M&E activities and to be able to link these to the overall assessment of the projects.

• Ensure mainstreaming of monitoring and evaluation systems within all SCS programmes while ensuring realistic, accurate and measurable baselines, indicators & targets for effective programme implementation and management,
• Systematize, compile and disseminate all periodic programme-related reports to the regional office, headquarters as well as donors.
• Establish a close working relationship with the Communications office for external dissemination of the work of SCS especially on highlighting its major achievements.
• In liaison with the Finance & Admin Manager, link monitoring & evaluation to financial processes.
• Liaise with Communications Officer in ensuring high quality of reports and other programme documents in terms of content and relevance and recommend improvements.
• Attends to any other duties as may be assigned by the Country Director
• Responsibility for Resources
• Ensure that reporting and quality control is incorporated in the budgets of the different activities.

Academic & Professional Qualifications.
First degree in social sciences, development planning or other relevant field.

Relevant Work Experience.

• 3-5 years work experience including hands on experience in e.g project cycle management and M&E methods and approaches
• Experience in information analysis and reporting
• Good computer skills

Other Qualifications

• Ability to work in a post-conflict situation
• Must have good team-building skills.
• Ability to organise and plan effectively.
• Commitment to building local capacity in supporting programme structures in improving the lives of children in Southern Sudan.
• Excellent communication skills - written and oral - in English required. Must have good computer skills.
• Willingness to live under difficult physical and security conditions and the necessary restrictions that this entails.

JOB opportunity
Position: Project Officer, Child Protection

Duty Station: Southern Sudan

Job Summary:
Project Officer for protection is responsible for coordinating SCS supported activities on children’s protection. With the Programme Officer, Child Protection, initiate, organize, coordinate, plan, implement, monitor and evaluate the overall protection programme in Southern Sudan. Enhance capacity building and institutional strengthening of protection issues.

Reports to: Programme Manager for thematic and overall development, but to Field Managers in the three States of Southern Sudan for practical implementation.

Communication and Relationships
Will have a lot of internal dialogue between the SCS staff, community members, government officials and staff from other child focused organisations

Duties and responsibilities:

• Assess the present situation of child protection issues and the strengths/ weaknesses in relation to protection in the programme of SCS.
• Develop an overall vision and strategy for the future work of SCS on protection issues from local to national level, where issues of children’s rights, good governance and participation of children are given due weight.
• Develop and support the capacity of the Government of Southern Sudan on issues of child protection at national/policy level, ensuring links to children at community level.
• Ensure the participation of and ownership by stakeholders.
• Develop and mentor colleagues in child protection work with the explicit aim of increasing and sustaining the skills of SCS and their partners in this field.
• Represent SCS on child protection forums.
• Enforce good practices regarding vulnerable children in need of protection.
• Monitor child protection issues and the development of a reporting mechanism of child rights violations to ensure compliance.
• Develop and implement plans and carry out monitoring and evaluation.
• Support the capacity building of staff of SCS and partner organisations in child rights and child protection issues.
• Prepare monthly, quarterly, semi annual and annual reports for sharing and documentation.
• Carry out any other duties as assigned by the supervisor.

Academic and professional qualifications:

• Must have a degree in Social Sciences or other relevant field
• Relevant Work experience:
• At least 3 years field experience in implementing child protection related programmes.

Other Qualifications

• Strong interpersonal skills.
• Excellent English communication skills (oral and written).
• Computer literacy.
• Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.
• Ability to lead a team, to initiate activities, delegate, manage and contribute to a team-building environment.
• Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments and physically hardship conditions with limited resources.
• Commitment to Save the Children Sweden code of conduct, Vision, Core Values and Mission

Applications from qualified candidates should be sent via email (preferably) as shown below or addressed to:

The Human Resource Officer
Save the Children Sweden
P.O.BOX 19423
202 KNH, Nairobi
Kenya

Email: scsvacancies@ecaf.savethechildren.se

Preference will be given to qualified Sudanese nationals.

Deadline for receiving applications: 20th September 2007.

Only-short-listed candidates will be contacted for interview. Those who responded to our earlier vacancy announcement for the Monitoring & Evaluation position need not apply.